Position Opportunity – Administrative Assistant

Overview

This position serves as an administrative assistant to the Executive Director, COO, and Director of Program Operations and provides administrative support to a team of Program Leaders.

Program Support

  • Edit and maintain various program documents such as manuals and sign-in sheets
  • Coordinate, edit, and maintain various program surveys
  • Maintain program and office supplies including training materials
  • Maintain all program documents on Google Drive
  • Assist program staff with document management
  • Assist the Director of Program Operations with team meetings including agendas, handouts, notes, and schedules
  • Maintain the program calendar in Google Suite
  • Support the Development Team with materials relevant to donor communications and grant applications
  • Manage photo release documents and coordinate releases with HW! staff
  • Edit and maintain Board of Directors information including the board book, member onboarding and member terms, and board committees.
  • Edit and maintain board meeting materials
  • Manage and maintain HW! business office operations including printing/scanning, handling internal and external communications, utilities, and other office services as needed.

Minimum Requirements

  • In depth knowledge of administrative office duties
  • Minimum of five years of experience in a professional office
  • Strong knowledge of Excel, PowerPoint, and Word (including mail merge function)
  • Experience with Survey Monkey, Google Drive, and other forms of electronic communication
  • Ability to work both independently and as part of a team
  • Ability to handle sensitive information with a high degree of integrity and confidentiality
  • Highly organized with ability to prioritize tasks and meet deadlines with minimal direct supervision
  • Excellent interpersonal, verbal, and written communication skills
  • Strong grammar and spelling skills, attention to detail, and an ability to edit and correct errors
  • An associate’s degree or comparable experience
  • Have a passion for the mission of HOME WORKS!

Preferred Characteristics

  • Experience in nonprofit organization
  • Familiarity with WordPress, Adobe Creative Suite, and e-newsletter platforms
  • Ability to work in a busy and demanding environment
  • Bachelor’s degree

Physical Demands

Some lifting and moving of boxes and supplies may be required.

Position Specifications

Status: Fulltime, non-exempt
Hours: Approx. 40 hours per week
Salary: commensurate with experience
Reports to: Executive Director

To apply, please send a thoughtful cover letter and resume to resumes@teacherhomevisit.org.

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